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ABOUT US

Quality Payroll Services (QPS) is a company that provides Payroll, Payroll Taxes, Payroll Administrative solutions, specifically aimed at small and medium size businesses.

 

Quality Payroll Services distinguishes itself by providing a service unmatched in the Services industry. Our expertise is centered on Payroll and Payroll Taxes.  Our purpose is to provide a Business solution that is accurate, reliable, flexible and effective.

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Otto and  Sandra together have more than 50 years payroll experience, they are passionate and very focused on providing a service second to none in this industry.

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OUR VISION

Quality Payroll Services (QPS), partnered by Psiber, brings you  a Payroll Management Solution that harnesses the power of the internet  and is a powerful yet affordable alternative to traditional off the shelf  applications.

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It is our mission to bring to small and medium size business, a cost effective service which not only saves money but also time which is a valuable commodity not many businesses have.

ADVANTAGES OF OUTSOURCING

 1. Free Up Your Time

 

Manual Payroll processing is a time-consuming process. Outsourcing payroll can free up staff time to pursue more important value-added and revenue-generating activities

 2. Reduce Costs


The direct costs of processing payroll can be greatly reduced by working with a payroll provider. Research indicates that a small business with 10 employees will typically spend R40 000 per year in direct labour costs associated with Payroll

 3. Avoid SARS Penalties


According to the SARS, 40 percent of small businesses pay an average penalty of R2350 per year for late or incorrect filings and payments. Most national payroll services provide a tax guarantee, ensuring that customers will incur no penalties because the providers take responsibility for penalties when they do occur.

4.  Alleviate Pain


Manual payroll is a headache in the best case and a nightmare in the worst case. Business owners who outsource payroll eliminate a tiresome source of personal pain.

 5. Offer Direct Deposit


Providing direct deposit is difficult if a company doesn't use an outside payroll service. Increasingly, small businesses recognize that employees want direct deposit. Not having to make a trip to the bank is an important convenience for them

 6. Avoid Technology Headaches


A constant question for small business owners is whether they have the latest version of their payroll software and the most recent tax tables installed on their computer. Using the wrong tax tables can result in stiff penalties

 7. Leverage Outside Payroll Expertise


Most business owners and controllers don't have time to keep up with constantly changing regulations, withholding rates, and government forms. By outsourcing payroll, a small business can take advantage of expertise that was previously available only to big companies.

 8. Avoid Payroll Knowledge Walking Out the Door


If your bookkeeper or controller gets a new job, they will walk out the door with their knowledge of the payroll process and how you do it. Using an outside service eliminates that business risk.
 

OTTO AND SANDY COETZEE

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BENEFITS / FEATURES OF Quality Payroll Services Payroll SOFTWARE :

 

The following provides a high level summary of the key features / differentiation of the Quality Payroll Services payroll software:

 

  • A truly internet-based payroll i.e. the first internet payroll developed for the South African market

  • Latest technology

  • Fully integrated Payroll / HR system

  • Logical and intuitive, extremely easy to use, enables users to be self sufficient and not dependent on consultants

  • All statutory requirements predefined, automated and maintained by the service provider

  • All IRP5 earning and deduction codes preset by the system i.e. all the relevant taxation / statutory rules are automated

  • Unlimited history available, full reporting on all history real time, no restores required

  • The following facilities are available :

    • Allows individual business division’s payroll offices to process their payrolls on one integrated solution using web-enabled technology

    • Support and maintain the payroll rules from one business location i.e. payroll system only exists on one site offering distributed use of the payroll system

    • Ease in Infrastructure management from one business location i.e. data back-up, payroll back-ups and disaster recovery options

    • Run the payroll over the Internet, Local Area Network or Wide Area Network without terminal services

    • Consolidated view of all Business Units through one reporting tool existent in the payroll solution

    • Date driven packages

    • Extremely flexible Bonus Provision and tax provision on bonus eg based on Fluctuating earnings, Partial periods etc

    • Caters for Income/Deduction calculations

    • Unlimited earnings and deductions

    • Customized input fields for use in Income/Deduction calculations eg Uniform size

    • Caters for ‘User Fields’ to be in calculations, for storage and accumulation of information eg keep track of the number of traffic fine deductions

    • Split runs ie caters for processing sets/groups of employees

    • Tax Trace Facility

    • Unlimited additional runs e.g. commission payments, late engagements etc.  Caters for selection of pays interval to which the additional run must apply ie previous or next

    • Caters for final payslip after employee termination

    • Facility to reverse payslip data / adjustments for individual employees or for a full payroll run (again without restores)

    • Caters for unlimited changes and re-runs

    • Where a payroll run needs to be rejected (opened) to make additional adjustments/changes, allows the user to delete or keep the original EFTs;  where original EFTs are to be kept, provides the facility to generate EFT’s for the difference in the net pay

    • View payslips real-time, online without running the payroll

    • Re-instatement of employees with option to continue or start new IRP5

    • Issue IRP5 at any time of the year, print Interim IRP5s, reprint copies of previous years IRP5s etc

    • Extremely simple and flexible year end processing

    •  “What if” scenarios at payslip level

    • All processing is online and real time

    • Emailing of payslips

    • Consolidated Reporting across payrolls, across Group companies etc

    • All reports can be written to EXCEL and PDF

    • Reporting Tool for user defined reports including calculations etc

    • All statutory reporting available ie Equity reporting, EMP201 etc

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  • Employee Self Service facility to print payslips and view or update personal information, apply for leave, package structuring etc.

  • Payroll  TAX system which provides a package structuring facility for letters of offers, increases etc.

  • Vast number of additional facilities / tools e.g. quick tax calculators, sample HR documents, links to relevant government acts, client zone on website for online access to User Guides, Release Notices etc.

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